Penn Dental Medicine

Academic Programs & Admissions

Program for Advanced Standing Students » Admissions

Application Procedures

Please note that the application includes two components:
1. CAAPID Application
2. Penn Dental Medicine PASS Supplementary Application

The Application Deadline is July 15, 2014 for both components.

CAAPID Application

Penn Dental Medicine participates in the American Dental Education Association’s (ADEA) Centralized Application for Advanced Placement for International Dentists (CAAPID). The CAAPID Application must be completed via the ADEA web site, ADEA Centralized Application for Advanced Placement for International Dentists (CAAPID). For more information or questions regarding this application, email: caapidinfo@caapid.org or phone: 617-612-2235, Monday — Friday from 9 a.m. — 5 p.m.

The CAAPID application must be submitted to the centralized application service by JUly 15, 2014. Applications received after the deadline by the centralized application service will not be processed. The following documents must be submitted along with the CAAPID application to the application service:

  • Official copy of a Course-By-Course Evaluation conducted by ECE (Educational Credential Creditors). The Course-By-Course evaluation report provides the U.S. equivalence of each educational credential plus a list of courses taken and their U.S. and grade equivalents. It also identifies upper level courses and grade point averages. For more information, visit www.ece.org.
  • Three letters of evaluation — One letter must come from the dean or director of the applicant’s dental school. One letter must come from a faculty member of the same institution. One letter must come from a faculty member, dental professional, or a work supervisor. Letters submitted after July 15, 2014 can be sent directly to the Office of Admissions-PASS Program to expedite processing.

Penn Dental Medicine PASS Supplementary Application

Penn Dental Medicine PASS Program Supplemental Application – (this interactive PDF that can be filled out online and printed). Responses to essay questions 1-6 must be in question/answer format and attached to the PASS Program Supplemental Application.

Please Note: It is in the applicant’s best advantage to submit the documents listed below prior to submitting the CAAPID application or well in advance of the deadline. Along with the Supplemental Application, the following documents must be submitted directly to the Office of Admissions- PASS Program, Robert Schattner Center, University of Pennsylvania School of Dental Medicine, 240 South 40th Street, Room 122, Philadelphia, PA 19104-6030.

  • Application Fee — A non-refundable $75 application fee must be submitted with the Supplemental application. Checks (personal checks are acceptable) or money orders in U.S. dollars should be made payable to the Trustees of the University of Pennsylvania. We do not accept credit card payment.
  • National Dental Board Examination (NDBE) Part I scores — Official scores may be sent directly from the ADA OR may be submitted along with the PASS Supplemental Application provided they are in a sealed envelope from the ADA. Scores may be submitted separately if you do not have them when you submit your PASS Supplemental Application. Notarized copies are not accepted. For information and registration materials, visit ADA: American Dental Association – Testing or contact: The Joint Commission on Dental Examinations, 211 East Chicago Avenue Suite 600, Chicago, IL 60611; (800) 324-1694. Please note that NDBE Part II scores are not required.
  • Official TOEFL (Test of English as a Foreign Language) scores — An official TOEFL score is required for all applicants (including native English speakers) who have received their dental degree from a non-U.S.dental school. There are no exceptions to this requirement. Official scores may be sent directly from ETS TOEFL OR may be submitted along with the PASS Supplemental Application provided they are in a sealed envelope from the ETS TOEFL. Scores may be submitted separately if you do not have them when you submit your PASS Supplemental application. TOEFL scores from 2011 and earlier will not be considered. Notarized copies are not accepted. Although there is no minimum TOEFL score, serious consideration will be given to applicants with Internet-based test (iBT) scores of 90 and above. The average iBT TOEFL score for the class entering March 2014 was 100. For information and registration materials, visit TOEFL: Home. Penn Dental Medicine’s TOEFL Institution Code is 2944 and the Department Code is 38.
  • Official dental school transcripts — Notarized copies of official transcripts are acceptable and must include courses taken and the grade received for each course and/or the results of the annual qualifying exams. Non-English transcripts must be translated and notarized. Translations must be done by a certified translator.
  • Non-dental school transcripts — Applicants who have completed any course work in the U.S. must also submit official transcripts from U.S. colleges and universities they have attended.
  • Notarized copy of dental school diploma or graduation certificate — Applicants without an English language dental school diploma must also submit a notarized translation of the diploma translated into English by a certified translator. Provisional certificates are not accepted.

Note: Due to the high volume of applications (more than 880 for the 2013-2014 application cycle), it is recommended that complete applications be submitted well in advance of the deadline date. Late or incomplete applications will not be considered. The Admissions Office cannot be held liable for any delays caused by the U.S. Postal Service or other mail delivery systems. All application materials and documents become the property of Penn Dental Medicine and will not be returned to the applicant.

Application Process

Applicants will be notified one time via email once his/her application has been received by Penn and if any application documents are missing. This process may take up to two weeks once the CAAPID application has been received. There will be no subsequent notification of missing documents. All applicants will be notified via email once his/her application is complete. It is the applicant’s responsibility to apprise the Admissions Office of changes to contact information in order to assure accurate notification of status changes.

Selection Factors for Interview

Penn Dental Medicine seeks applicants with exceptional educational and clinical backgrounds who have completed their dental degree in a non-U.S. dental school. Penn Dental Medicine looks for dental professionals who will advance oral health care and gives preference to those who also demonstrate a commitment to excellence and leadership through extracurricular activities, community service, research, academic preparation, clinical experience, and/or work experience in their home country and/or in the United States. Work experience (paid or unpaid) in dental or health related field as well as advanced education in a related field in the United States is an important consideration for an interview.

Careful consideration will be given to those with a grade point average of 3.1 and have passed Part I NBDE. The average GPA for the PASS class that entered in 2014 was 3.4. Applicants with exceptional academic credentials and a demonstrated commitment to the profession will be considered for a personal interview. Although there is no minimum TOEFL score, serious consideration will be given to applicants with Internet-based test (IBT) scores of 90 and above. The average IBT TOEFL score for the class entering March 2014 was 100.

Interview Process

Highly competitive candidates will be notified via email to interview at Penn Dental Medicine. While an interview does not guarantee acceptance, applicants with strong credentials are required to appear for personal interviews (approximately 70 candidates are invited to interview). PASS interviews are conducted on Tuesdays. The interview day starts at 8:30 a.m. and consists of an overview of the PASS program and financial aid, writing sample exercise, lunch discussion and tour of the dental school with current PASS students. There is no bench exam. There is ample time for the candidate to tour the Penn campus. Those who are not granted an interview will be notified via mail.

Selection Factors for Admission

An important factor in the selection process for participants in the Program for Advanced Standing Students is the applicant’s demonstrated ability to communicate effectively with patients in the clinical setting and to learn successfully within the academic environment. Successful candidates will demonstrate both strong written and verbal skills during the interview process. The writing sample topic will be distributed on the day of the interview.

Final decisions for acceptance are based upon review of the application, results from the personal interview and submission of a writing sample. Final acceptance will be determined by the members of the Admissions Committee. Admissions decisions will begin on a rolling basis until the class is full. A class size of approximately 25-30 is anticipated for the class entering in 2015. Upon acceptance notification, applicants must submit a $1,500 non-refundable deposit that will be applied toward the preparatory program fee within several weeks of the date of acceptance.

Reapplicants

All reapplicants must submit a CAAPID application, Penn Dental PASS Supplemental Application with essay responses and application fee. Documents from a prior application (transcripts, NDBE Part I scores, ECE Course by Course Evaluations, TOEFL scores, copies of diplomas, and letters of evaluation) can be carried forward if they are available from our record archives. In addition to all application documents mentioned, reapplicants must also submit a reapplication statement describing any changes from previous applications relating to NDBE scores, TOEFL scores, educational experience, and/or work experience, if applicable. Serious consideration will be given to those with exceptional academic records and credentials. Failure to submit a reapplication statement will reduce interview consideration. Please note that TOEFL scores from 2011 and earlier will not be considered.

Frequently Asked Questions

Find answers to frequently asked questions.

Contact

Office of Student Admissions — PASS Program
Robert Schattner Center

University of Pennsylvania
School of Dental Medicine

240 South 40th Street, Room 122

Philadelphia, PA 19104-6030

Telephone: 215-898-0558
Fax: 215-573-9648
Email: sdm-pass@dental.upenn.edu

Penn
The Robert Schattner Center
University of Pennsylvania
School of Dental Medicine
240 South 40th Street
Philadelphia, PA 19104-6030